LEGAL SECRETARY @ City of Stockton - Stockton, CA

Job Overview

a month ago

LEGAL SECRETARY

City of Stockton - Stockton, CA

DEFINITION

OPEN/ PROMOTIONAL OPPORTUNITY

MONTHLY SALARY RANGE:

$4,362.33 - $4,586.07 - $4,820.14 - $5,067.97 - $5,327.28 - $5,600.35

FLSA STATUS: Non-Exempt

TENTATIVE INTERVIEW DATE: TBD (Candidates must appear in person for the interview.) The City of Stockton, Human Resources, will be following COVID-19 guidelines to ensure the safety of our attendees and staff. We will be enforcing social distancing throughout the hiring process. If you are sick or having any symptoms, please do not attend the interview.

TYPING CERTIFICATE SUBMISSION DEADLINE: Due at time of Application
**Due to COVID-19, the City of Stockton is making a temporary exception to our policy regarding online typing certificates. Please refer to supplemental question #6 regarding this exception**

The City Attorney's Office is seeking a well-qualified individual to fill a vacant legal secretary position to handle the civil litigation matters for the City, including: general civil actions, code enforcement matters, and municipal code violations. The ideal candidate for this position requires civil litigation experience or equivalent experience.

The Legal Secretary will work in the Office of the City Attorney. The Office of the City Attorney provides legal services and advice to the City Council, officials, boards, commissions, and departments regarding legal and regulatory matters of concern to the City and its operations. The incumbent will work a City of Stockton 9/80 schedule: 7:30am - 5:30pm Monday through Thursday; 8:00am - 5:00pm Fridays, with every other Friday off.


This is an At-Will (Unclassified) position and is not represented by a bargaining unit. Only those candidates deemed best qualified will be placed on the eligible list.
(Applicants who fail to submit a typing certificate and fully complete the on-line application/supplemental questionnaire will be subject to rejection.)

These lists may be used to fill future vacancies.

Prior to appointment, eligible candidates may be required to submit to and successfully pass a background investigation, which will include fingerprinting and a drug screen.

Under general supervision, Legal Secretary performs a variety of confidential, complex, and specialized clerical, secretarial, and paraprofessional duties in the City Attorney’s Office; relieves administrators of routine legal clerical duties; and performs related work as assigned.

CLASS CHARACTERISTICS

The Legal Secretary performs a full range of legal secretarial work and office administrative services for professional legal staff. Incumbents apply technical legal secretarial skills with only occasional instruction or assistance while exercising judgment and discretion in the performance of duties. Work is typically reviewed only on completion.

PRINCIPAL DUTIES (Illustrative Only)

  • Performs difficult, complex and/or confidential legal office support work, which may require the exercise of independent judgment, the application of technical skills, or knowledge of detailed or specialized activities related to the Law Department.
  • Assists attorneys in the preparation of motions and discovery; intake of new cases; calendaring; scheduling of hearings, trials, and depositions; and copy and service (by mail and otherwise) of pleadings and discovery documents.
  • Prepares, indexes, and files legal documents by researching and assembling information from a variety of sources (e.g., statutes, recorded judicial decisions, legal articles, treaties, constitutions, and legal codes) to prepare legal documents (e.g., briefs, pleadings, appeals, contracts, and affidavits).
  • Types and transcribes a variety of correspondence and legal documents including: reports, forms, court pleadings, and other specialized documents (e.g., appellate briefs) from drafts, notes, resolutions, ordinances, legal opinions, contracts, briefs, leases, and agreements using a personal computer.
  • Proofreads and checks legal documents and other materials for accuracy, completeness, and compliance with departmental policies and regulations; and checks legal cites for accuracy ensuring conformity with California Style Manual and/or The Bluebook guidelines.
  • Maintains and organizes litigation and other departmental files including the copying, filing, and maintenance of individual case files and attends to a variety of law office administrative details.
  • Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call.
  • Arranges meetings by notifying participants and reserving rooms.
  • Provides information to the public or City staff as required that may necessitate the use of independent judgment and the interpretation of policies, rules, or procedures.
  • Assists with various tasks including compiling information and data for statistical and financial reports; maintaining a variety of records; checking and tabulating data; preparing simple statistical reports.
  • Operates standard office equipment and various computer applications.

MINIMUM QUALIFICATIONS

Education/Experience:
Possession of a high school diploma or GED and three (3) years of secretarial experience in a law office within the last five (5) years performing increasingly responsible and complex clerical work, including: preparations of various pleadings, motions, discoveries, and calendaring. College or business school course work in law office administration is desirable.

Other Requirements:
  • Typing accurately at a rate of 60 net words per minute from printed copy.

Knowledge of:

  • Standard legal references, legal terminology, forms, and documents used in legal clerical work;
  • English usage, spelling, grammar, and punctuation; business letter writing;
  • Modern office practices, procedures, and equipment;
  • Civil Procedure, law and motion rules;
  • Structure of the California Court System and local, state, and federal rules of court;
  • Various computer software such as: Excel, Microsoft Word, and Power Point;
  • Municipal legal procedures and practices involved in composing, processing, and filing a variety of legal documents;
  • Municipal organization and local governmental agencies;
  • Function of civil discovery and preparation of discovery documents; and
  • California Style Manual and The Bluebook.

Skill in:

  • Shepardizing cases;
  • Organizing files, including exhibits for trial;
  • Remaining abreast of current industry practice through continuing legal education courses; and
  • Researching information from print and internet-based resources.

The Process:
Only those applicants who best fit the needs of the City will be considered for this career opportunity. Applications and supplemental questionnaires will be reviewed and only the most qualified applicants will be referred to the City Attorney's Office.

ALL APPLICATIONS AND SUPPLEMENTAL QUESTIONS MUST BE COMPLETED FULLY AND SUBMITTED ON AN OFFICIAL CITY OF STOCKTON APPLICATION FORM. (DO NOT STATE "REFER TO RESUME" ON YOUR APPLICATION OR SUPPLEMENTAL QUESTIONNAIRE.) INCOMPLETE AND/OR FALSIFIED APPLICATIONS AND SUPPLEMENTALS WILL BE REJECTED AND CANNOT BE REVISED AFTER SUBMITTAL ON OR BEFORE THE FINAL FILING DATE. POSTMARKS, FACSIMILES, AND PHOTOCOPIES OF THE CITY'S EMPLOYMENT APPLICATION WILL NOT BE ACCEPTED. RESUMES ARE WELCOMED BUT SHOULD BE SUBMITTED AS ADDITIONAL INFORMATION ONLY.

The information in this announcement concerning the terms and conditions of employment does not constitute either an expressed or implied contract, and these provisions are subject to change.

NOTES:

  • After on-line submittal, immediate notification will appear on your screen indicating your application has been received. Please print this notice as proof of filing.
  • Notification and correspondence will be sent via email only. No paper notices will be mailed to applicants. It is the applicant's responsibility to ensure a correct email address is provided and that correspondence is being received.
  • NeoGov.com: You will receive correspondence via the e-mail address you placed on your application. Some e-mail accounts have been known to place these e-mails in the spam/junk file. Please check your e-mail folders or accept e-mails ending with neogov.com.

In accordance with California Government Code section 3100, et., seq., all City of Stockton employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath.

Similar Jobs

Legal Assistant (4722C), Berkeley Law - 35160

University of California Berkeley

Berkeley, CA

Plan events as required; communicate with speakers regarding event logistics and/or exhibitors when applicable; collaborate with staff, Building Services and…

Civil Litigation Legal Secretary - Hybrid

CSAA Insurance Group

Sacramento, CA

Litigation: Organizes and maintains files related to current cases and various legal matters in a paper lite environment, with strong emphasis on electronic…

Legal Secretary - Litigation

WilmerHale

San Francisco, CA

Demonstrates mastery of the Firm's word processing system by producing a variety of documents from various source materials, which may include dictaphone tapes.

Legal Secretary - Corporate

WilmerHale

Palo Alto, CA

Demonstrates mastery of the Firm's word processing system by producing a variety of documents from various source materials, which may include dictaphone tapes.

Legal Assistant/Paralegal

Kenyon Construction, Inc.

Martinez, CA

Ability to search/navigate various court websites. Experience with online drives (Google/One Drive) and PDF software programs.

Legal Assistant/Paralegal

Real Estate Law Corporation

Roseville, CA

Use of legal management software. Frequent telephone and email contact with clients. Handling incoming calls and scheduling meetings and appointments.

Supervisory Legal Administrative Specialist

US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys

San Francisco, CA

Specialized experience is defined as experience performing paralegal or legal work which demonstrates a knowledge of complex legal research and the ability to…

Docket Clerk

WilmerHale

San Francisco, CA

Ability to take initiative in handling projects and anticipating what needs to be done. Ability to timely and accurately calculate deadlines in various…

Legal Secretary - Corporate

WilmerHale

San Francisco, CA

Demonstrates mastery of the Firm's word processing system by producing a variety of documents from various source materials, which may include dictaphone tapes.

Senior Corporate Paralegal

WilmerHale

San Francisco, CA

Serves as a liaison with ongoing clients regarding the maintenance of stock records and corporate records; provides assistance with additional corporate…

Senior Corporate Paralegal

WilmerHale

Palo Alto, CA

Serves as a liaison with ongoing clients regarding the maintenance of stock records and corporate records; provides assistance with additional corporate…

Paralegal Specialist

US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys

Sacramento, CA

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the…

Environmental Litigation Paralegal

WilmerHale

San Francisco, CA

In accordance with firm policies and Information Governance and Records guidelines/Best Practices, takes initiative to establish/maintain case management…

Entry-Level Legal Assistant

Nyman Turkish PC

Roseville, CA

Use of legal management software. Frequent telephone and e-mail contact with clients. Scheduling appointments with new clients.

Legal Secretary Trainee

Dunnion Law

Monterey, CA

Assisting an attorney and paralegal with daily job functions, including speaking with current and potential clients, drafting correspondence, filing lawsuits,…

Legal Intake Specialist

Edelson PC

San Francisco Bay Area, CA

The job will require candidates to work hand-in-hand with the firm’s lawyers and to communicate with potential clients on a daily basis.

Workers' Compensation Legal Assistant

Nyman Turkish PC

Roseville, CA

Conduct research to support legal proceedings. Assist with the drafting and reviewing of legal documents. Investigate facts to help in the negotiation of legal…

Legal Assistant (Client Intake)

Nyman Turkish PC

Roseville, CA

Frequent telephone and email contact with potential clients. Social Security Disability Law Firm entry-level position on our client intake team.

Legal Assistant (Disability Application Specialist)

Nyman Turkish PC

Roseville, CA

Use of legal management software. Conducting several client interview appointments each day to gather information needed for Social Security Disability…

Legal Assistant (Disability Law Case Manager)

Nyman Turkish PC

Roseville, CA

Use of legal management software. Frequent telephone and email contact with clients. Assisting clients with their paperwork all throughout the Social Security…

Legal Analyst I/II (Litigation Paralegal)

City of San Jose

San Jose, CA

These duties may include, but are not limited to drafting pleadings and discovery, preparing administrative records, responding to public record act requests,…

Litigation Paralegal/Legal Assistant

Lynx Employer Resources

Santa Rosa, CA

Extremely detail-oriented, and critical about accuracy, spelling, grammar, timeliness and professionalism. Ability to establish priorities, work independently…

Litigation Paralegal

Identified USA

San Francisco, CA

Excellent transcription, grammar, proofreading and organizational skills. Filing and serving legal documents (electronically and hard copy).

Hearing Case Manager

Nyman Turkish PC

Roseville, CA

Frequent telephone and email contact with clients. Draft and submit correspondence to clients and Social Security.