Operations & Grant Manager @ After-School All-Stars Los Angeles - Los Angeles, CA

Job Overview

2 months ago

Operations & Grant Manager

After-School All-Stars Los Angeles - Los Angeles, CA

Basic Assignment: The Operations and Grant Manager (OGM) will be responsible for a region of ASAS-LA sites in the Los Angeles County. Top candidates will be able to use their knowledge of expanded learning, program and budget management, and process development. Preferred applicants will be deadline driven.


  • Bachelors degree in Education, Social or Human Services, Child Development, or related filed preferred
  • A minimum of five years experience working in the after school field in a supervisory capacity and program implementation is preferred
  • Excellent written and verbal communication skills
  • Excellent interpersonal skills
  • Excellent organizational skills and attention to detail
  • Strong analytical and problem-solving skills
  • Strong understanding of After School Education and Safety (ASES) and 21st Century Grant Requirements
  • Ability to work cooperatively and collaboratively with School District staff, public officials, private sector officials, parents and community leaders.
  • Ability to respond and act to time-sensitive incidents in emergency-like situations
  • Ability to meet deadlines
  • Proficient Experience in managing and tracking annual site budgets.
  • Proficient with Microsoft Office Suite or related software
  • Fluency in multiple languages is preferred

Major Functions

  • Responsible for ensuring program excellence and operational integrity for a region of schools/sites
  • Responsible for maintaining operational compliance as it pertains to policies and procedures
  • Providing supervisory support, guidance, and oversight to Program Coordinators in managing the day-to-day programmatic operational functions of sites
  • Reviewing and approving supply orders and managing budgets
  • Supporting and guiding a region of schools to fulfill mission-based programing
  • Monitoring and tracking student attendance
  • Approving payroll in ADP and making any necessary corrections/adjustments prior to payroll closing
  • Assessing job performance of Program Coordinators within their region.
  • Monitoring site’s responsibility of Cityspan completion
  • Monitoring the certified assurances to guarantee fulfillment of grant requirements
  • Managing and submitting documents needed for internal or external program audits.
  • Attending monthly Principal meetings with Program Coordinator to ensure recommendations made at meeting are incorporated into program plan.
  • Maintain open communication with Senior Operations and Grant Managers as it relates to developments and occurrences within the region of schools assigned
  • Collaborating with the Program Coordinators to maintain a safe and efficient working environment, ensuring operational compliance at all school sites, including incident reporting, alleged sexual harassment and child abuse reporting and claims, and maintaining a 1:20 staff/student ratios, etc.
  • Serving as agency liaison for site-based visits conducted by LACOE.
  • Attending all required management staff meetings, chapter meetings, school site meetings.
  • Traveling to off-site meetings, trainings and events.
  • Perform other duties as assigned.

This job description is not intended to be all-inclusive. It is understood that the employee will also perform other reasonable related business duties if requested by the immediate supervisor or director. Job descriptions are reviewed periodically and may be revised if deemed necessary. This job description is not a written or implied contract.

Equal Employment Opportunity

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